PRIVACY POLICY
This Privacy Policy explains how JR Mindset Mastery Limited (“we”, “us”, “our”) collects, uses, stores, and protects your personal information when you:
visit our landing pages
join our email list
enquire about services
purchase a programme or digital product
join a group space
book an appointment
participate in 1:1 work
interact with us on Facebook or WhatsApp
We are committed to handling your information with care, transparency, and respect.
JR Mindset Mastery Limited is the data controller for your information.
1. The Information We Collect
We collect different types of information depending on how you interact with us.
Information you provide directly
This may include:
Name
Email address
Telephone number
Billing address
Payment information (processed by Stripe — we do not store card details)
Appointment information
Messages you send us
Intake form responses
Programme registration details
Feedback or testimonials (if provided)
Special category data (if you choose to share it)
Some of our services involve mindset, breathwork, hypnotherapy, emotional reflection, or wellbeing assessments.
You may choose to share:
Emotional information
Mental wellbeing notes
Suitability or contraindication disclosures
Information relevant to hypnosis wording
Birth data (date/time/place) for astrology-based sessions
We only collect this information if you choose to provide it, and we process it with your explicit consent.
Automatically collected information
When you access our pages or booking forms, Connected Campaigns and Linktree may collect:
IP address
Browser type
Device information
Cookies and tracking pixels
Interaction data
This helps us improve user experience and ensure our systems work smoothly.
2. How We Use Your Information
We use your information to:
Provide the service, programme, or product you purchased
Communicate with you about your booking or programme
Deliver digital content or course access
Send confirmations, reminders, and support emails
Assess suitability for certain wellbeing practices
Create tailored hypnotherapy or mindset scripts
Improve our services and client experience
Maintain accurate records for accounting and legal purposes
Send newsletters or marketing emails (with your consent)
Understand how users interact with our pages
We never sell your information or share it with third parties for marketing.
3. Our Legal Bases for Processing
Under UK GDPR, we rely on several lawful bases depending on the situation:
Contract - When you purchase a programme, book a session, or request a service, we use your information to deliver what you have paid for.
Legitimate Interests - When you enquire, we respond because it is necessary for our business and expected by you. We may also send reasonable updates about similar services you previously purchased, unless you opt out.
Consent - We use consent for:
newsletters
marketing emails
any special category data (e.g., wellbeing notes, contraindications, optional emotional disclosures)
astrology information
participation in optional WhatsApp groups
You can withdraw consent at any time.
Legal Obligation - We retain certain financial records for tax and accounting requirements.
4. Special Category Data
Where you provide information relating to:
emotional wellbeing
mental health history
physical health considerations
contraindications
birth data
sensitive reflections
We process this only when you:
voluntarily share it, and
provide explicit consent, knowing it is used solely to support your experience within JR Mindset Mastery.
We do not require such information unless the nature of the session requires it for safe delivery.
5. Who We Share Your Information With (Trusted Processors)
We share information only with services that help us operate our business safely.
Connected Campaigns - For landing pages, emails, forms, tagging, and programme delivery.
Stripe - For payment processing (we do not store your card details).
TinyCal For scheduling appointments.
Dropbox - For securely storing client notes and session materials.
Facebook Groups (Meta) - If you participate in a group space, other members may see your name, comments, or posts.
Facebook processes your data independently under its own privacy policy.
WhatsApp (optional) - If used for programme communication, phone numbers will be visible to other participants.
Linktree - Functions as an access portal; may collect click analytics.
Zoom - If sessions or programmes are hosted via video call.
All processors have their own privacy policies and security measures.
We only use platforms that meet appropriate data protection standards.
We do not sell your data or share it with external marketers.
6. International Transfers
Some of our processors (such as Meta, Stripe, or Connected Campaigns) may store or process data outside the UK.
When this happens, we rely on appropriate safeguards, including:
UK-approved Standard Contractual Clauses (SCCs), or
equivalent measures required under UK GDPR
These ensure your data remains protected to UK standards.
7. How We Store and Protect Your Information
We take your privacy seriously.
We protect your data by:
using secure, password-protected systems
storing digital notes in Dropbox with controlled access
keeping handwritten notes in secure physical storage
ensuring staff access is limited and appropriate
using encryption where available
maintaining strong internal data practices
While no system can guarantee absolute security, we take all reasonable steps to keep your information safe.
8. Retention Periods
We keep your information only as long as necessary.
Typical retention is:
Client notes: up to 6 years (industry standard for coaching + wellbeing practitioners)
Financial records: 6 years (required by law)
Emails & enquiries: 12–24 months
Programme interaction data: while you remain a participant
Marketing data: until you unsubscribe or withdraw consent
Handwritten notes: destroyed when no longer needed for service delivery
If you would like specific retention details, you can contact us.
9. Your Rights
Under UK GDPR, you have the right to:
Access your data
Request correction of inaccurate data
Request deletion (in certain circumstances)
Object to processing
Withdraw consent at any time
Restrict processing (in certain circumstances)
Lodge a complaint with the ICO
To exercise your rights, contact:
To lodge a complaint with the ICO:
🌐 https://ico.org.uk/make-a-complaint
📞 0303 123 1113
10. Cookies
Connected Campaigns, Linktree, and our landing pages may use cookies and pixels to:
keep pages functioning
improve user experience
understand how visitors interact with our content
You can control cookies through your browser settings.
More detail is available in our Cookie Policy.
11. Third-Party Links
Our landing pages, Linktree, or social media may contain links to external websites.
Their privacy practices are separate from ours, and we encourage you to review their policies.
12. Updates to This Policy
We may update this Privacy Policy from time to time.
The latest version will always be available on our landing pages or by request.
Last updated: December 2025
JR Mindset Mastery Limited
Registered in England & Wales
Company No: 14059256
Registered Address: 1 Willoughton Place, Wharton Close, Gainsborough, DN21 1EB
JR Mindset Mastery operates within an Exponential Frequency Field, which is an energetic description of the nature of our work.
This has no impact on how your personal data is processed and does not change your rights under UK GDPR.